Copilot in Word
Write new content, edit for clarity, and summarize documents with AI writing assistant...
Translate documents online
Translate, review, and refine text in Microsoft Word.
Smart translations and easy editing
Translate a full document
Translate a document using Translator in the Review tab. Word creates a separate translated copy that keeps page formatting, without changing the original file.
Adapt content with AI
Ask Copilot in Word to translate a section or whole document into a supported language. Use AI suggestions to fine-tune the translation to retain the intended meaning and tone.
Polish translated files
Review and apply spelling and grammar suggestions to improve a translated draft. Modify the document flow for clarity if needed before sharing.
Keep document formatting across languages
Translate files like training manuals or SOPs without losing document structure or formatting. The built-in Translator in Word creates a direct translation as a separate copy, keeping documents consistent across languages. Available for Microsoft 365 subscribers and Office 2021 users, Translator creates files ready to use without having to recreate the layout.
Tailor translations with AI assistance
Use Copilot in Word to shape translated content for different goals and audiences. Chat with Copilot and describe the tone, key message, and readers to create a meaningful translation. Review and apply suggestions to make the content relevant to the audience, like adapting business letters for teams who work in another language.
Check spelling and grammar
Proofread copy in multiple languages, even when working in a less familiar language. Review translated documents with built-in grammar and spelling suggestions to spot mistakes and improve clarity. Apply the same review process to everything from personal emails to business proposals.
Share a translated document
Keep translations easy to access and ready for others to review or use. Send a translated file as a link, with view, edit, and download permissions set for collaborators. Save the document in OneDrive when others need to review or update it, or download as PDF for a finished version to share.
How to translate a document online with Copilot in Word
Open the document to translate in Word for the web.
Ask Copilot to translate text into the preferred language.
Adjust the translation by adding details about the purpose and audience of the document in the chat.
Check AI translations, grammar, spelling, and document phrasing.
Save, share secure online links, or export as a PDF.
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Frequently asked questions
What is the difference between Copilot and Translator in Word?
Copilot in Word can help translate and adapt content for a specific audience, with guidance on wording, tone, or phrasing. The Translator in Word creates a separate translated copy of a document while leaving the original unchanged. Use Copilot when content needs adaptation and Translator when a direct translated copy is needed.
Does formatting stay when a document is translated in Word?
Review layouts, headings, tables, and spacing after translation is completed to confirm the document appears as intended. Formatting may vary depending on the document structure, length, and language.
What languages are available for document translation in Word?
Word supports a wide range of languages and dialects, including Spanish, French, German, Japanese, and Simplified Chinese. Review the full list on the Microsoft language support page for the current available languages.
Is a subscription needed to translate documents in Word?
Copilot in Word requires an eligible Microsoft 365 plan that includes Copilot. For current Translator availability and requirements, check the Microsoft support article.
Can contracts and formal documents be translated in Word?
Formal documents can be translated and reviewed in Word, with editing and approval staying in one file. Ensure important files like legal and business documents are checked before sharing. This legal document accuracy guidance covers what to look for.
