How to write a letter of interest — tips and examples
Business letters
Create well-written business letters that cover a wide range of tasks relevant to various industries with ready-to-use templates by Microsoft Word.
Write with confidence and ease
Communicate effectively and write in the best letter format by customizing a free ready-to-use business letter template. From cover letters and letters of interest to resignation and thank you letters, Microsoft Word has a letter sample to suit any business need, to help you avoid hours drafting a business letter from scratch. You can also streamline your process by using Copilot in Word to improve the readability and clarity of your letter.
Adaptable business letter templates for any occasion
Find the best business letter template to suit your needs. Explore customizable letter examples in different styles, color schemes, and layouts to use and print for free.
Professional resignation letter templates
Notify your employer of a resignation while maintaining a respectful rapport using a tailored letter example.
Well-written letter of interest templates
Make a memorable impression on potential employers and unlock new job opportunities using a ready-to-use business letter sample.
Polished recommendation letter templates
Help a job applicant enhance their credibility and leave a lasting impression with a letter of recommendation template.
Respectful thank you letter templates
Show your appreciation and express enthusiasm after an interview with a ready-to-personalize thank you letter example.
How to create a business letter using a template in Word
Go to Microsoft Word for the web to explore business letter templates.
Double click on the free business letter template to edit.
Replace the text with personal information.
Save, print, and send the letter as a PDF.
The simpler way to write business letters
Microsoft Word has a letter sample to suit any business intent. Choose the right letter template in your favorite style, color scheme, or genre, with up-to-date formatting and structure.
Rewrite an existing letter with AI
Copilot in Word can effortlessly rewrite and improve your existing business letter in minutes, with the power of AI. Chat with Copilot to easily update, refine, and rewrite to suit any career path, need, or job title.
Personalize letter styles and color schemes
Customize the business letter example so it fits your personality or industry by adjusting the page colors, fonts, and size. Editing the appearance of text styles and color schemes doesn’t impact the written content within the document.
Gain valuable feedback and insights
Instantly enhance the readability of a business letter with the AI editor in Word. Either while writing from scratch or using a letter template, Editor shares valuable insights about spelling, grammar, and content similarity, while also suggesting refinements.
Save and download in any file format
Save, download, share, or print finished business letters in seconds without leaving the Word app. Select a versatile file format for business documents and download as a DOCX or PDF. Alternatively, click the share button and send letters directly to recipients.
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Frequently asked questions
How to address a business letter?
Address your business letter to the person of interest and write their first and last name in the greeting. If you don’t know the name of the hiring manager or person of interest, avoid referring to a gender and use a modern generic term, team, or job title if possible. For example, you can address your business letter to the ‘hiring manager’.
How to format a business letter?
It’s important to format a business letter correctly before submitting it to the recipient. Make sure to include an introduction, overview, main body, closing statement, and signature. For more help, take a look at how to write a recommendation letter.
How do you sign off a business letter?
Sign off all business letters with a name and digital or handwritten signature. Include contact details for any follow-up inquiries, as well as a business card. If you would like to create a new digital card, explore business card templates.
Where does the date go on a business letter?
The date should always be placed at the top of the business letter, either on the left or right corner.
What business documents can be created with AI in Microsoft Word?
Copilot in Word can help create a wide range of business documents, from memos and meeting minutes to technical documentation such as standard operating procedures, specifications, and compliance documents. For more help, explore technical reports.
