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Meeting agendas
Improve organization, enhance preparation, and inform attendees faster using customizable meeting agenda templates by Microsoft Word.
Create a well-planned meeting agenda with ready-to-use templates
Clearly communicate meeting goals, time, objectives, pre-reads, and action items using a free downloadable template. Stay organized by personalizing a variety of meeting agendas in different formats and outlines.
Make informative meeting agendas quickly and easily
Attach pre-reads to agendas
Ensure meeting participants have a clear understanding of what to do and expect with a well-written meeting agenda. Save time by preparing attendees with valuable pre-reading materials like documents to read before the meeting takes place. Seamlessly attach meeting packets including Word documents, PowerPoint slides, or Excel spreadsheets using OneDrive or Outlook.
Draft agendas quickly with AI
Utilize Copilot in Word to effortlessly draft a professional meeting agenda for you. Guide Copilot with informative documents like recent meeting transcripts, past meeting minutes, or emails related to an upcoming meeting, as well as what you would like Copilot to do. AI-technology will generate a meeting agenda example ready for you to customize in minutes.
Use structured meeting agenda templates
Stay organized and communicate clearly with a well-structured meeting agenda. Avoid going off topic, easily inform attendees, and manage time effectively by preparing for meetings with a ready-made agenda template. Follow the sample meeting agenda outline, layout, and design to successfully run a team, board, or daily meeting in-person or online.
Make purposeful meeting agendas
From corporate business agendas to daily meetings and event schedules, ensure every agenda includes a meeting purpose, actions, objectives, and outcomes. Save time by asking Copilot to rewrite or edit meeting objectives, producing clear and impactful agendas in no time.
Add brand logos and customize design
Make agendas professional and easy-to-understand using a logical structure and engaging design. Keep engagement with simple infographics, bullet points, and icons, or add personalized branding like logos and watermarks to create polished content for confidentiality.
Generate professional agendas with AI
From formal board meetings to fast-paced classroom agendas, Copilot helps build the perfect agenda for any need. Copilot can quickly draft a meeting agenda from scratch by referencing existing files on PowerPoint and Word or rewrite existing agendas for you. If an agenda looks lengthy, use the AI summarizer to refine and edit each section, highlight key objectives, and clarify expected outcomes for participants.
Save and share meeting agendas online
Finalize agenda topics and meeting goals with attendees by adding directly to Teams meetings or sharing documents online via OneDrive links and Outlook. Quickly save, download, and print an agenda for in-person board meetings or conference calls.
How to create a meeting agenda using a template in Word
In your browser, explore Word agenda templates
Double click on the meeting agenda template you want to use
Replace the text with personal information
Save, print, or share a meeting agenda as a PDF
Read more
Frequently asked questions
What is a meeting agenda?
An effective meeting agenda is an informative outline of a meeting's purpose, agenda topics, action items, objectives, and outcomes that will be shared within the meeting. A meeting agenda can include specific key elements like who will be presenting, location and time allocation, meeting goals, and any preparation materials or follow-up actions.
How to add agenda to a Teams meeting?
Easily add an agenda and meeting outline to any Microsoft Teams meeting following the steps below.
New meetings:
Click on your Teams Calendar > then create a new meeting.
Click on the add an agenda button or locate the details section.
Copy and paste your agenda from Word directly into the meeting description.
Send the meeting invite to all participants.
Existing meetings:
Open a meeting in your Teams Calendar > then click edit.
Copy and paste your agenda from Word directly into the meeting description.
Click on the save changes button to update all meeting participants.
What's the difference between agenda and minutes?
An agenda is the specific outline or plan for the in-person or online meeting, whereas meeting minutes are a record of what was discussed during the meeting. A meeting agenda is shared before a meeting commences, unlike meeting minutes that are shared after the meeting concludes.
How to format meeting agendas in Microsoft Word?
Easily format an agenda for staff meetings, conferences, board meetings, and more using a free meeting agenda template in Word. All meeting agenda examples use clear layout and design ready to customize with your information.