Business proposals
Drive business success with compelling, ready-to-use business proposal templates by Microsoft Word.
Create structured business proposals in Word
Use business proposal templates
Save time with customizable templates for business proposals in Word. Adjust layouts, headings, and text to match the structure needed for each section. Templates provide a starting point for writing a proposal with consistent formatting.
Create and refine proposals with Copilot
Chat with Copilot in Word to create or improve a proposal by turning notes or drafts into a clear, organized document. As the proposal evolves, use Copilot to refine structure, adjust tone, and build sections with new information.
Collaborate on proposals in real time
Edit and collaborate on a business proposal in a shared document. Leave comments for feedback, track changes, and review past versions to maintain clarity as the proposal evolves through collaborative editing cycles.
Design clear business proposals with templates
Explore proposal templates to outline key information such as problem statement, market opportunity, and pricing clearly.
Generate a draft with Copilot in Word
Chat with Copilot in Word to generate a draft proposal by summarizing research notes and other existing files like project documents and spreadsheets. Review the suggested structure and use Copilot to add or remove sections, and adjust the writing style to meet the target audience. Continue building out the proposal sections with Copilot as new information gets added.
Format proposal data with tables and charts
Present proposal activities, schedules, or budgets using tables in Word. Highlight important details with colors, borders, or shading. To support clear data visualization, paste charts from Excel so their formatting stays consistent across each section.
Build branded business proposals
Edit your proposal document with company logos, brand colors, and other identity elements to align with branded visual standards. Present business case and research in a cohesive, professional layout that conveys trust.
Save, print, or share proposals online
Save business proposals in the cloud and share them with a link from Word, or print physical copies when needed. Cloud‑based storage helps keep files safe and makes it easier for teams to work together from any location. Files can also be exported as PDFs for email attachments or meeting materials, supporting both online and in-person sharing workflows.
How to create a business proposal using a template in Word
Start with a blank document or search for a business proposal template.
Pick a template that matches the business goals.
Replace placeholder text with business details, charts, and relevant images.
Save online, export as a PDF, or print a hard copy to share.
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Frequently asked questions
How long should a business proposal be?
The best length for a project proposal or business proposal depends on the scope of the services being offered as well as the industry. The proposal should consist of essential information such as the executive summary, problem and solution, deliverables, pricing page, and any notable terms and conditions. Ensure proposals are easy to review by keeping each section under two pages.
What are the best practices for business proposal design?
Ideally, the business proposal should feature the brand logo and utilize the color scheme of the business’ branding to make a professional impression. Other design elements such as formatting of paragraphs and tables should be minimalistic to spotlight the proposal content and ensure flawless reviewing by the client. Use a ready-to-use business proposal template to get started.
Should pricing always be included in a proposal?
We recommend including a pricing section in every project proposal to help the client understand what services can be delivered at what price, especially in a solicited business proposal. Providing pricing and service tiers can especially help a client compare multiple business proposals, make decisions about their budget, and have a starting point for negotiations.