How to write a meeting agenda
Learn how to streamline meeting preparation and communicate topics clearly with customizable...
Meeting minutes
Capture important points, share clear action items, and help deliver results by creating professional meeting minutes with AI note taking tools in Microsoft Word.
Keep clear and effective meeting minutes with well-formatted templates
Quickly take professional meeting notes to share with attendees and stakeholders using an easy meeting minutes template. Keep everyone updated by organizing key points, highlights, and action items using meeting minutes examples.
Write professional and easy to follow meeting minutes
Draft minutes from transcripts with Copilot
Create meeting minutes faster by asking Copilot in Word to conveniently convert a transcript into coherent meeting notes. From fast-paced meeting syncs to formal conferences, Copilot can save valuable time by taking notes for you. Just by referencing meeting recordings or transcript files on OneDrive, AI technology can quickly break down meetings into well-structured sections. Explore automatic headings for attendees, speakers, agenda items, discussions, and follow-up actions.
Polish meeting notes using AI editing tools
Rewrite lengthy sentences, refine document formatting, and highlight key decisions made during meetings using Copilot. Ask Copilot to help improve readability and quality by rephrasing raw meeting notes into concise and professional summaries. Easily turn long paragraphs into quick to reference bullet points or automatically edit grammar and tone to make minutes ready to share with attendees and stakeholders.
Keep meetings minutes organized with templates
Improve clarity, efficiency, and consistency by keeping minutes with a customizable template. Make meeting notes easier to read and reference, while reducing risks of missing valuable information by personalizing a well-formatted template. Automatically organize minutes into clear sections with user-friendly headings, so you can easily share digestible documents faster. Follow pre-made minute structures so readers can navigate and comprehend with ease.
Capture meeting minutes quickly and easily
Simplify keeping meeting minutes by organizing notes into categorized template sections. Enhance document readability by asking Copilot to organize notes per discussion topic or simply polish language with AI. Seamlessly insert valuable reference links into meeting minutes for readers or stakeholders to access. From corporate and staff meeting minutes to lesson summary and stand-ups, keep effective minutes confidently with Word.
Apply brand logos, headers, and footers
Whether you’re sharing meeting minutes to a classroom, leadership team, or external stakeholders, reinforce credibility and brand recognition with a clear meeting minutes design. Overlay company logos, use unique color schemes, and write in custom brand fonts. Add customizable icons to indicate speakers, apply personalized headers and footers, or use bold text to highlight key decisions.
Collaborate to create informative minutes
Word online allows multiple authors to edit meeting minutes and add clarifications in real time. Communicate quickly with other team members by tagging colleagues to specific sections, tasks, or follow up actions within minutes. Use comments to ask questions or suggest edits without changing the content directly.
Save, print, or share minutes online
Share meeting minutes directly online via OneDrive links, Outlook, or save as a PDF for review and approval. Download and print meeting notes to present to stakeholders in-person or to reference hard copies in future meetings.
How to create a meeting minutes using a template in Word
In your browser, explore Word minutes templates
Double click on the meeting minutes template you want to use
Replace the text with personal information
Save, print, or share meeting minutes as a PDF
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Frequently asked questions
What to include in meeting minutes?
It’s essential to include basic meeting information, attendance, agenda items, decisions made throughout the meeting, action items, and any follow-up or additional notes within meeting minutes. If you’re not sure how to structure a meeting minutes document, use a pre-made meeting minutes template by Word.
How detailed should meeting minutes be?
When keeping meeting minutes, make sure to write clear, concise, and accurate information. Try to capture the main goal and essence of the meeting discussed, without turning the minutes into a word-for-word meeting transcript. Aim to only include key elements within the meeting, like decisions made, action items, a meeting summary, and important updates or outcomes.
How to organize meeting minutes?
Keep effective and polished minutes notes with an organized structure. Start with a main heading, including all the basic details of the meeting like date and time, location, speakers, etc. Next, add in an agenda overview, main discussions and outcomes, then any action items. Finish off with follow-up items like future meeting details. We recommend using a pre-made meeting minutes template by Word to stay organized.
How to format meeting minutes in Microsoft Word?
If you’re new to creating meeting minutes, start with a ready-to-use meeting minutes example. Each easy meeting minutes template is designed with the best formatting to suit any agenda or topic. Using the correct meeting minutes format and design is extremely valuable to create effective meeting notes.